eSource – DreamIT² clinical research software

eSource — Electronic Source Documentation

eSource:AMoreConnectedApproachtoClinicalResearchDocumentation

Bring clinical research documentation into a structured digital environment. Connect subject information, study visits and source records to help research teams manage essential documentation with greater visibility and organization.

TransformtheWayYourResearchTeamManagesSourceDocumentation

Source documentation is fundamental to clinical research. From subject visits and clinical assessments to supporting records, research teams need reliable ways to create, organize, review and retrieve study-related information.

Traditional documentation workflows can involve paper records, spreadsheets, shared folders and disconnected applications. These approaches can make it difficult to locate information, coordinate activities and maintain a consistent view of study documentation.

Dream IT² eSource is designed to support a more connected approach to electronic source documentation. By bringing source-related information into an organized digital environment, it aims to help research teams manage documentation alongside their broader clinical research activities.

Whether a site is managing a single study or coordinating several active trials, a structured approach to source documentation can help teams improve visibility and reduce unnecessary administrative work.

Thechallengesoftraditionalsourcedocumentation

Fragmented documentation

Source records may be spread across paper files, spreadsheets, folders and different software applications. Finding the relevant information can take time, particularly when several studies are active.

Repetitive administrative work

Research coordinators often spend considerable time organizing records, locating supporting information and updating documentation across different workflows.

Complex visit documentation

Clinical studies involve scheduled visits, assessments and follow-up activities. Managing the related source information can become challenging as the number of subjects and visits increases.

Limited operational visibility

Without a consistent view of documentation activities, it can be difficult for teams to identify outstanding work and understand the status of records.

KeycapabilitiesofDreamITeSource

1. Structured electronic source records

Organize source documentation in a structured digital environment instead of relying exclusively on disconnected files and paper-based processes. A consistent approach to documentation can help research teams locate relevant records and manage information in a more organized way.

Source information can be considered in the context of its associated study, subject and visit, helping teams understand how individual records relate to the broader research workflow.

2. Subject-centric documentation

Subject-related information is an important part of everyday clinical research operations. Organizing documentation around subjects can help teams navigate study records and understand the relationship between a subject's participation and associated research activities.

A subject-centric approach can also provide a useful foundation for connecting source documentation with visit management and other study workflows.

3. Visit-related documentation

Each clinical trial visit can involve multiple activities and supporting records. Connecting documentation with relevant visits can help teams organize information in a way that reflects the structure of the study.

A visit-oriented workflow can make it easier to review the documentation associated with individual appointments and follow-up activities.

4. Centralized access to study information

Research teams need a clear way to navigate information associated with their studies. A centralized documentation environment can reduce the need to move repeatedly between unrelated storage locations.

Organizing records within a common environment can support a more consistent experience for coordinators and other authorized users.

5. Connected clinical workflows

Source documentation is closely related to subject management, visit scheduling, consent and regulatory records. Connecting these workflows can help reduce the separation between documentation and everyday site operations.

Dream IT²'s broader product vision is to bring these activities together within a connected clinical research ecosystem.

HoweSourcesupportstheclinicalresearchworkflow

01 Study and subject organization

Begin with the relevant study and subject context so that source documentation is organized around the research being conducted.

02 Visit-related activities

Associate relevant documentation with the corresponding study visits and their operational context.

03 Documentation management

Use an organized digital environment to manage and retrieve source-related information.

04 Review and follow-up

Support the team’s review of documentation and identify items that may require further attention, subject to the product’s available workflow functions.

Designedaroundtheneedsofresearchteams

For clinical research coordinators

Spend less time navigating disconnected documentation locations and keep study-related information more organized.

For principal investigators

Support access to relevant study documentation and provide a more structured environment for research-related information.

For site managers

Gain a clearer operational view of documentation workflows across studies and subjects.

For growing research organizations

Establish a more consistent approach to managing documentation as the number of studies, subjects and team members increases.

Partofaconnectedclinicalresearchecosystem

eSource is one component of a broader clinical research environment. When used alongside other relevant solutions, it can form part of workflows involving electronic consent, regulatory documentation, study management, training and financial operations.

The goal is to reduce fragmentation between essential activities and give research teams a more connected way to manage their work.

MakeSourceDocumentationMoreManageable

Discover how Dream IT² is approaching connected clinical research documentation and explore how eSource may fit into your site's operations.

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